How a medical device distribution company serving 50+ hospitals across cardiology and orthopaedics moved from fragmented, manual tracking to a connected consignment management system — and closed an estimated ₹5–9 lakh monthly gap in the process.
The distributor supplies cardiology and orthopaedic implants — stents, pacemakers, joint replacement systems — to a network of over 50 hospitals. Like most consignment-based distributors, their inventory sits physically at each hospital while ownership and billing stay with the distributor until a device is actually used. That model only works if stock movement, usage, and billing all stay in sync — and before Stocure, they didn't.
Operations ran on three disconnected tools: WhatsApp for usage notifications and rider coordination, Excel for stock and expiry tracking, and manual entries into Tally for invoicing. Every device used in surgery meant a WhatsApp photo, a manual Excel update, a manual invoice, and — separately — a manual supplier claim if the device was defective or free-of-cost eligible.
Estimated monthly leakage
₹5.25L – ₹8.85L
Stocure replaced the WhatsApp → Excel → Tally relay with one connected platform covering every role in the workflow — Ops, riders, hospital store staff, finance, and management — each with a purpose-built view.
Verified Outcomes
Hospitals Covered
50+
Daily Invoices
30–40
Manual Hours Cut
~75–80%
Claims On Time
~95–100%
Usage → Invoice
< 24 hrs
Stock Audit Time
< 30 min
| Feature | Before Stocure | Projected After Stocure |
|---|---|---|
| Monthly staff hours on manual tracking | ~230–240 hrs | ~45–55 hrs |
| Expiry-related write-offs | ₹8,000–16,000/mo | Reduced ~60–70% |
| Missed/delayed usage billing | Recurring, unquantified | Near-eliminated via forced usage-to-invoice flow |
| Defective/FOC claims filed late or missed | Common | Rare — automatic 30/40-day deadline alerts |
| Stock discrepancies caught at audit | Found only during periodic manual counts | Flagged in real time via barcode scan |
We were running a serious medical device business on WhatsApp threads and Excel sheets. Stocure gave us a single place where stock, billing, and claims actually match reality — and where nothing falls through the cracks because someone forgot to update a spreadsheet.
Operations Leadership
Medical Device Distribution Company
If your stock tracking still lives across WhatsApp, Excel, and Tally, the gaps compound every month — in staff time, missed billing, and expired stock. Stocure was built specifically for this workflow.